Synchronous and asynchronous virtual workSynchronous (i.e., team members work simultaneously) is familiar through various video and phone applications. Through Teams, Zoom, or Hangouts, virtual meetings go well remotely. The corona pandemic diverted companies to virtual meetings. The calendar is filled with virtual appointments. While video conferencing is an important part of our work culture during the corona in telecommuting, the challenge of virtual meetings is the lack of polyphony. How are participants involved? How to make the voice of all participants heard? How to come up with ideas together virtually?
If the day is filled with Teams meeting without breaks – one could also think about working in a new way: How to come up with ideas, solve problems, create common knowledge, and innovate virtually? Which digital tools enable simultaneous (synchronous) and working at different times (asynchronous) i.e., working on your own time? What work can be done independently, which tasks require the presence of a team? How are working days rhythmed?
Many have an experience that information is overloaded in teleworking. Virtual tools provide alternatives to video conferencing so that in addition to working and meeting, a variety of shared virtual tools and workspaces can be used as tools for collaboration, where information can be created, transferred, co-created, and stored simultaneously or at different times in shared virtual workspaces. Instead of documents being stored on individuals’ own computers, they can be at shared data storage. Various Post it-type tools can be used to gather ideas and sort them into canvas templates.
With digital collaboration platforms, knowledge creation and collaboration can be taken to the next step from Teams, Zoom, and Hangouts meetings, although they still have a place in the virtual co-creation process to support building common meaning. Digital collaboration platforms provide a virtual workspace where space can be formatted according to the needs of the task, chat rooms, video conferencing rooms, schedule queries, or embedded applications can be brought to the site. Virtual spaces also guide new thinking about virtual work – they provide support but especially bring new kinds of questions to leadership, knowledge creation, brainstorming, and collaboration in future work.